Gradebook
The Gradebook is the central workspace for recording, auditing, and finalizing student academic scores across all class groups assigned to you.
Where to find it: Navigation Menu → Gradebook
1. Navigating to the Gradebook
The page has three tabs:
| Tab | What it shows |
|---|---|
| Overview | Your courses and the grades that are still waiting. Click a course to open it. |
| By Course | The grading grid of the course you have selected. |
| By Student | The grades of one student. |
On the By Course and By Student tabs, the course name appears next to the "Gradebook" title. Click it to switch courses. Hover over the Grade Scale button at the top to see the grade bands and the passing mark of the scale.
When you create an Assignment or a Quiz on the Assignments & Quizzes page, the system automatically creates a corresponding empty column in the Gradebook for every student in that group. That column remains blank (no score) until you fill it in after reviewing student submissions. You don’t need to do anything extra — the column is created automatically and waits for you in the Gradebook.
2. The Grading Grid
The grading grid works like a spreadsheet:
- Rows: Each row represents one student.
- Columns: Each column represents an assessment (e.g., Unit 3 Test, Homework 2, Term A Oral Exam).
- Grade Cells: Click any cell to begin entering a numeric score.
- Keyboard Navigation: Use Tab to move to the next cell horizontally, or Enter to move down vertically — this lets you grade an entire group without touching the mouse.
Grade Color Indicators
The color of each grade comes from the course's grading scale. If a column uses a different scale than the course (for example a /20 column in a /100 course), the grade is first converted to the course scale, so all columns are colored the same way. On the default scales:
| Color | 0–20 scale | 0–100 scale | Level (0–20) |
|---|---|---|---|
| Green | 18.5 – 20 | 85 – 100 | Excellent |
| Blue | 15 – 18.5 | 70 – 85 | Very Good |
| Yellow | 12.5 – 15 | 60 – 70 | Good |
| Orange | 10 – 12.5 | 50 – 60 | Almost Good |
| Red | Below 10 | Below 50 | Fail |
Other scales (for example 0–10 or CEFR) have their own bands. See them with the Grade Scale button. Grades that have not been published yet have a soft amber background.
Quick Grading from the Group Page
On a group's page, the Gradebook action (under Quick Actions) opens a form to enter grades for all students in one go, either in an existing column that is waiting for grades or as a new entry.
On a phone, the same form opens from Grades → New grading column.
If the course allows more than one scale, the form shows a Column scale choice (for example Out of 20 | Out of 100). The course scale is selected by default. Pick another one if the new column is graded differently, for example a test out of 100 in a course graded out of 20: the column is created on that scale and grades are checked against it. The choice is not shown for Oral and Participation, which always stay on the course scale.
Above the student list there is an Enter out of 20 | 100 switch. Pick the scale you want to type in (for example 75 out of 100 while the column is graded out of 20). Next to each grade you see the conversion to the column scale, for example → 15/20, and that is the value that gets saved. Your choice is remembered for each group in the same browser.
3. Adding a New Assessment Column
For every new test, quiz, or homework task:
-
On the By Course tab, click the "New Entry" button at the top of the grid and choose the type (for example Exam, Quiz, Assignment, Oral Grade, Participation). Only the types enabled for the course are listed.
-
In the "Add Grade Column" window, enter the Title (e.g., Chapter 4 Test) and the Date. Oral Grade and Participation do not need a date.
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If needed, set the optional fields:
Field What it does Draft Grades are not visible until you publish the column. Turns on automatically for a future date. Weight (%) Only shown when the course uses the "Weighted" strategy. Grading Scale The scale of the grade. The default "Same as the course" uses the course scale. Pick another scale if the column is graded differently, for example a quiz out of 100 in a course out of 20. Once grades are entered in the column, its scale can no longer be changed. Exclude from average For diagnostic tests that do not affect the final grade. -
Click "Create". A new empty column appears in the grid.
When an Exam is created on the Calendar with a gradebook column, the column appears automatically in the group's Gradebook with the "From event" tag. Hover over it to read "This column was created by a calendar event". You fill it in like any other column.
4. The Grade Publishing Workflow — Step by Step
This is the most critical step. Entering a score into a grid cell does NOT make it visible to students or parents automatically.
| State | Meaning | Who Can See It |
|---|---|---|
| Pending | The grade is entered but not published | Only you (teacher) |
| Published | The grade has been published | Students and, depending on the school, parents |
How to Publish Grades — Step by Step
- After entering the scores, look at the "Pending grades" card at the top of the course. It shows how many grades are waiting to be published.
- Click the "Publish grades" button.
- In the "Publish grades" window you see which columns and how many grades are affected, and who will be able to see them. Click "Send" (or "Cancel" to do nothing).
- The grades are published and the recipients are notified automatically.
To publish a single column, open the "Column actions" menu (three dots) in the column header, choose "Publish grades", then "Send". A confirmation window always appears before anything is sent, on desktop and on mobile.
In the confirmation window, each column shows how the recipients will be informed: critical (immediate notification), digest (in the weekly email) or in-app (inside the app only).
The School Administrator can set grades to be published to students only (Settings → Grading → Grade Visibility, see Settings). In that case the window says "Will become visible to students", and "Publish grades" does not make grades visible to parents or notify them.
Tags on the Column Header
| Tag | Meaning |
|---|---|
| Hidden | The column is not visible to students. |
| Students only | The column is visible to students but not yet to parents. Only shown in schools that also publish to parents. |
| From event | The column was created from a calendar exam. |
Forgetting to publish is the most common reason students and parents report missing scores on their portals. Always click "Publish grades" once your grading is complete.
5. Editing or Correcting a Grade
If a grade needs to be corrected, even after publishing:
- Click directly on the grade cell you want to change.
- Enter the new value.
- To see the previous values, click the history icon of the cell (View grade history).
Every change to a grade is automatically logged in the student's academic record with a timestamp and the name of the user who made the change.