Calendar & Announcements
The Calendar and Announcements tools help you manage your weekly schedule and communicate updates directly to your students and their parents.
1. My Calendar
Where to find it: Navigation Menu → Calendar
The calendar displays your personalized teaching schedule in weekly or monthly formats.
- Session Info: Each card displays the class group name, time slot, and assigned classroom.
- Extra sessions: One-off meetings set by administration (Makeup lesson or Extra session) appear alongside the regular timetable, on desktop and on mobile.
- Exams & Events: The exams and events that concern your groups appear in the calendar alongside your lessons. Click one to see its date and time, location, description and the groups it applies to.
- Read-Only Timetable: Teachers cannot move sessions using drag-and-drop.
Unlike the school administrator's dashboard, the teacher calendar is read-only for scheduling moves. Any permanent timetable edits or session cancellations must be requested from the School Administrator.
Attendance for an Exam or Event
When an exam or event takes attendance, its details sheet shows an "Attendance" tag with the number of students already recorded (for example Attendance 12/25).
- Click the exam or event in the calendar.
- From the day of the event onwards the "Attendance" button appears. Before that day, the sheet reads "Attendance: opens …" with the date it will open.
- In the "Event attendance" sheet, mark each student yourself (Present, Absent, Late or Excused); there is no default. You can filter by group, search for a student and add a note. "All present" marks everyone present in one click (with "Undo").
- Click "Save attendance". Only the students you marked are saved.
The same "Attendance" button is available on the "Today's events" card of the Dashboard.
2. Declaring Unavailability
Although you cannot change the class timetable directly, you can log times when you are unavailable for teaching (e.g., due to personal conflicts or other obligations):
- On the Calendar page, click "Add Unavailability" (or click and drag over a blank time zone grid).
- Input the date range, start/end hours, and optionally a reason (e.g., Personal Conflict).
- Click "Save".
How This Affects School Admins
Once you log an unavailability block:
- It appears as a shaded grey slot on your personal calendar.
- In the School Administrator's calendar dashboard, a red conflict warning will trigger automatically if the administrator attempts to schedule a class session or drag a lesson card into your blocked slot.
3. Group Announcements
Where to find it: Navigation Menu → Announcements
Teachers can publish targeted updates to notify their students and parents about homework expectations, exam syllabus details, or special classes.
Publishing an Announcement
- Click "Create Announcement".
- Input the Title and write the Content body.
- In the Content you can paste or drag images straight into the text. While images upload, the save and publish buttons are disabled and read "Uploading images…".
- An image larger than 5 MB cannot go inside the text. Add it to the Attachments instead.
- Audience Targeting: Choose one of the two modes.
- Roles and groups:
- Choose which of your assigned groups should receive the post.
- Choose roles: Student, Parent, or both.
- Roles and groups are combined: Student + a group means only students in that group. If you leave roles empty, all members of the selected groups see it (students, parents, and you).
- The Who will see this box shows the summary as you choose.
- Specific students: Search for and select the students you want, then under Notify choose whether Students, Parents, or Students and parents are informed. This mode turns off the roles and groups selection.
- Roles and groups:
- Pin Announcement: Enable this toggle to keep the post locked at the top of the students' feed dashboards.
- Click "Publish Now", or "Save Draft" to finish it later.
The Announcements List
On the Announcements page, announcements are organised in the Published, Scheduled and Draft tabs. The filters help you find what you need:
| Filter | What it shows |
|---|---|
| Created by me | Only the announcements you created. |
| Specific people | Only the announcements addressed to selected students. |
| Pinned Only | Only pinned announcements. |
When you open an announcement you sent to specific students, a "Selected students (N)" button appears under Audience. Click it to see who they are; each name opens the student's profile.
Teachers can only publish announcements to class groups they are actively assigned to teach. They cannot send global, school-wide notices. This administrative function is reserved exclusively for school managers.