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Teachers Management

The Teachers page is the central dashboard for your institution's teaching staff. From here you can see your teachers and the groups and students each one has, add new staff members, send invitations, and archive or restore teachers.

Where to find it: User Management → Teachers (the page title is "Teachers Management")

Overview​

The teachers management page contains the following sections:

SectionPurpose
HeaderTeaching staff summary, add new teachers, and perform bulk imports
Search & statusFind teachers by name or email, and switch between Active | Archived
Teachers TableList with email, status, access, groups, and students

Header & main actions​

At the top of the page, you can see the total count of teachers and two key action buttons:

  • Add Teacher: Opens the "Create New Teacher" form with First Name, Last Name, and Email (required), Phone, Specialty (for example Mathematics teacher, Philologist), and, optionally, Weekly Availability (Add Schedule). Finish with Create Teacher. Documents are uploaded later, from the profile.
  • Bulk Import Teachers: Upload a CSV or Excel file with many teachers at once. The template is Teacher Excel Template (Download Teacher Template).
Tip

For bulk imports, make sure your file contains the columns First Name, Last Name, and Email (required) and, if you like, Phone and Specialty. Availability is set automatically (Mon–Sun 08:00–23:00) and can be adjusted later from the profile. If a student or parent column is detected (for example grade, group, parent), a Possible file mismatch warning appears — the file belongs to Bulk Import Students.

Teachers table​

Above the table you find the search ("Search teachers...") and the Active | Archived switch, with the number of teachers in each. The table shows the following for each teacher:

  1. Name: the full name and, underneath, the Specialty (if set).
  2. Email: the contact address.
  3. Status: Active or Archived (amber badge).
  4. Access: Email ✓ / Email pending and Password ✓ / Password pending badges — whether the teacher has confirmed their email and set a password. If their email is not being delivered, a red alert badge appears; click it to open Fix email address (see Email issues on the Students page).
  5. Groups: the number of groups they teach.
  6. Students: the number of their active students.
  7. Actions: the ⋮ menu (see below).

Click a row to open the teacher's profile. There you edit email, phone, and specialty inline, and set availability. The Access column and Resend invitation also appear on the profile.

The ⋮ menu of an active teacher has: View, Resend invitation (a fresh set-password link if the first invitation expired or was never opened), and Archive. Anyone with a pending invitation can also set a password from the sign-in page: enter your email, enter the 6-digit code you receive, choose your school (shown with the label "Activation pending"), and set a password on the "Set your password" page.

For active teachers you can select rows (checkbox at the start of the row). In the bar that appears, Communications sends an email or a notification to the selected teachers and Export downloads the list (Excel, CSV, or PDF). An Export button also sits above the table.

Archive and restore​

Archiving removes a teacher from the active staff without deleting their details. There is no "Delete" action.

Active and Archived​

The Active | Archived switch shows how many teachers are in each group. Archived teachers have an amber Archived badge, and no checkboxes, bulk actions, or Export.

Archive​

  1. In the teacher's row open the ⋮ menu and choose Archive. "Archive teacher" opens.
  2. Confirm. The teacher moves to Archived and is removed from their groups; any group left without a teacher becomes Draft.
  3. You can undo this at any time with Restore.

Restore​

  1. Open the Archived segment. The ⋮ menu has only View and Restore.
  2. Click Restore. "Restore teacher" opens, telling you the teacher returns to the active teachers but group assignments are not restored.
  3. Confirm. You will see "Teacher restored — remember to reassign them to courses."

On an archived teacher's profile a banner appears: "This teacher is archived and has no course assignments." with a Restore button.

When the email already exists​

If you type an email in the Create New Teacher form that already belongs to a teacher:

CaseWhat appears
The email belongs to an archived teacher"An archived teacher already exists", with a Restore button. It restores the existing teacher with their old details — what you typed in the form is not applied — and does not restore their group assignments.
The email belongs to an active teacherThe message "An active teacher with this email already exists." with a View button that opens their profile.

Availability and workload​

A teacher's weekly availability is set when you create them (Weekly Availability) or later on their profile (Overview tab, Availability section, Edit button). Times must be between 06:00 and 23:00 and must not overlap.

When you pick a teacher for a group (editing a group, see Groups), the Weekly Workload and a status badge appear:

BadgeMeaning
ExcellentWorkload 0% - 50%; plenty of time for new hours.
ModerateWorkload 50% - 75%; a balanced schedule.
High LoadWorkload 75% - 90%; limited room for extra hours.
OverloadedWorkload 90%+; better to avoid new assignments.
ConflictsThe group's hours clash with the teacher's schedule or availability.