Grade Management
As a School Administrator you have full oversight of grades across all class groups. You can view the grades, check whether teachers have published them, and export the data.
Where to find it: Monitoring → Grades
1. Grade Overview
The Grades Monitoring page shows, from top to bottom:
- Filters. Pick a group (or "All Groups") and a grade type. The More filters button opens more: student, teacher, from and to grade, from and to date, sort order. Clear Filters resets them.
- Statistics. Average grade, total grades, pass rate, and grade range (with median), plus the grade distribution and performance insights. If you have picked a group, the statistics follow that group's scale.
- Grades Records. The table with every grade: date, student, course, grade, type, status, and comments. From each row you can open the student or the section.
Each grade is shown on its course's scale, for example 14 / 20 or 50 / 100. A course can have its own scale, from the Overview tab of the group (Groups), if that is enabled for your school. The school's default scale is set in Settings.
In the Status column each grade has one of these labels:
| Status | Meaning |
|---|---|
| Draft | Teacher is still entering grades — NOT visible to parents/students |
| Passing / Failing | The grade has been published and is above or below the passing threshold |
2. Administrator Role (Read-only Oversight)
Entering, modifying, or creating grade columns is performed exclusively by teachers via their Teacher Portal.
The School Admin Grades page is read-only. This means:
- You cannot enter or modify student grades.
- You cannot add new assessment columns from this page.
- When a teacher creates a new homework assignment, quiz, or project, the system automatically populates a blank column in the group's gradebook. The teacher is responsible for filling it in.
Color Indicators
The number of each grade is colored by its percentage on the course's scale, so a 14/20 and a 70/100 get the same color:
| Color | Percentage |
|---|---|
| Green | 90% and above |
| Blue | 75% – 89% |
| Orange | 50% – 74% |
| Red | Below 50% |
3. Publishing Grades — What You Need to Know
- The teacher enters the grades. Until they publish, the grades stay Draft.
- The teacher clicks Publish grades. Who sees the grades is set in Settings (Grading tab, Grade Visibility card):
- By default, grades become visible to students and parents.
- With the switch Grades are published to students only (no parents), grades become visible to students only. Parents neither see them nor get notified. Grades already published to parents are unaffected.
The Publish grades button replaced the old "Send to parents".
Grades that remain in Draft status are never visible to parents. If a parent reports that they cannot see grades on their portal, always check first whether the teacher has clicked "Publish grades" and whether the student-only switch is on in Settings.
4. Exporting Grades and Reports
| What | Where | What it contains |
|---|---|---|
| Export CSV | Top right of the Grades page | A CSV file with the grades that match the active filters |
| Performance report (PDF) | Student profile (Students) | A printable report for one student: averages, grades with comments, and absences, for all active courses |
The performance report only includes grades that are visible to parents. You can limit it to a period with the From and To fields.