School Admin Dashboard

The Dashboard is the central page for school administrators. It consolidates today's schedule, financial data, students who need intervention, and alerts — so you can see at a glance what requires your attention.

Overview

After signing in as a school admin, you land on the dashboard. The page is composed of the following sections, shown here in their default order from top to bottom. You decide the order and which sections show with the Customize button.

Section	Purpose
Header & Quick Create	Page title, plus the "Customize" and "Create" buttons
Almost ready	Reminder for pending setup steps (first 30 days)
Today	Today's birthdays and today's schedule
Assign Tuition Plans	Alert for students without a plan
Email issues	Email addresses that are not being delivered
Financial Overview	Collections and outstanding debts
Students At Risk	Students with low grades or attendance
Alerts	Overdue payments, course cancellations
Key Metrics	Total students, groups under 50% capacity
Recent Activity	Latest system activity

Tip

Many sections only appear when there is data. If you don't see alerts or at-risk students, it means there are no pending items — not that the page is broken.

Header & Quick Create

At the top of the page you will see:

• Title: "Dashboard"
• Subtitle: "Everything that needs your attention today"
• "Customize" button: changes the order of the sections (see below)
• "Create" button: opens the quick-action menu

"Create" menu

Option	What it does
New student	Opens a quick form to add a student (with custom fields)
New teacher	Opens a quick form to add a teacher
New prospect	Record a prospect without an account
New group	Takes you to the 4-step group creation wizard
New exam	Opens the Calendar with the new-exam form
New event	Opens the Calendar with the new-event form
New announcement	Takes you to the announcements page

Keyboard shortcut

Press N (when not typing in a form field) to open the "Create" menu.

Customizing the dashboard

The Customize button, next to "Create", lets you set up the dashboard the way you work.

1. Click Customize. Each section appears in a frame with its title.
2. Change the order: drag a section to its new position, or use the Move up and Move down arrows.
3. Hide what you don't need with Hide. A hidden section comes back with Show.
4. Click Reset to return to the default order with every section visible.
5. Click Done to leave customize mode.

Changes are saved automatically in this browser and apply only to you. On another computer or browser the dashboard shows the default layout.

The sections you can move or hide are: Today, Students without a tuition plan, Email issues, Financial Overview, Students At Risk, Alerts, Key Metrics, and Recent Activity. Sections that only appear when there is something to show are marked "Only shown when there is something to show".

Almost ready

After the initial setup is finished, a banner titled "Almost ready — N more steps" reminds you what is left. It lists only the steps that are still open, each with its own button:

Open item	Button	What it does
Create sections	Bulk create	Opens bulk group creation (when the school has no groups yet)
Schedule & activate N sections	Sections without a schedule	Opens the Calendar (when no group is active yet)
Parent invites (N)	Send	Sends an invitation to parents who don't have an account yet; available once at least one group is active

The banner:

• only shows during the 30 days after setup is completed,
• hides itself when no step is left,
• can also be hidden with the Dismiss button; your choice is saved in your browser.

The full readiness check, with its Done, Remaining, and Optional sections, appears on the last screen of the initial setup wizard.

Today

The Today section gathers what concerns the current day: today's birthdays first (when there are any), then the day's schedule.

Today's birthdays

The Today's birthdays card appears only when students have a birthday today.

For each person you see their name and the age they are turning. Click Send wish to open email with a pre-filled subject and body. If there is no contact email, the button is disabled.

You can send the message immediately or schedule it.

Day schedule

The Today card shows today's sessions, including extra sessions:

• The day and date (e.g. "Monday · July 3") and how many groups have a session today
• "Full schedule" — go to the Calendar
• Click a session to open the group's page
• Record attendance — shown while attendance is still missing. Next to it you see how many groups are recorded (for example "12 / 20 groups recorded"). When the day is done, the button is replaced by All attendance recorded.

If there are no sessions: "No scheduled sessions".

If the school has defined its own lesson times (see Settings, Calendar & display tab), each lesson time shows on its own row. Otherwise, back-to-back blocks of the same group show as one session.

Collapsed view

To keep the dashboard easy to scan, the card opens collapsed. The label above the list tells you what you are looking at:

Label	What is shown
Next 2 hours	Sessions in progress or starting within the next 2 hours (and those that started in the last half hour)
Next class · HH:MM	Nothing in the 2-hour window; the next session of the day is shown
No more classes today	No more sessions today

The collapsed view shows at most 4 rows. If there are more, click See full day (N more) for the whole schedule and Collapse to go back.

Session in progress

On sessions running right now, the card fills with color as time passes. Hover over it to see how many minutes are left.

Quick attendance

On a session that has already started and has students with no attendance recorded, an orange chip appears on the card. It reads Χωρίς παρουσίες ("No attendance"), or Παρουσίες x/y ("Attendance x/y") when part of the class is recorded.

1. Hover over the card: the chip turns into Όλοι παρόντες ("All present").
2. Click it. The chip asks you to confirm: Επιβεβαίωση (n) ("Confirm (n)"), where n is the number of students with no record.
3. Click it again within a few seconds to save. If you don't, it goes back to normal and nothing is saved.

This marks only students who have no record yet as present. Attendance already recorded is never changed. For detailed entry, use Attendance.

Note

These chip labels currently appear in Greek, even when the interface language is English.

Exams and events of the day

When there are exams or events today, a summary line appears below the sessions, e.g. 3 exams · 1/3 recorded. If events are included, it reads "N exams & events". Each exam has its own row with the time (or "All day"), the title, and the attendance status; click it to open attendance entry for that exam. The row also shows on days with no regular sessions.

Assign Tuition Plans

When there are active students without a tuition plan, a yellow alert card appears:

• Title: "Assign Tuition Plans"
• Description: "X students without a tuition plan"
• "Assign Plan" button: opens a window to assign plans in bulk

Note

The card only appears when students without a plan exist. You can dismiss it — dismissal is saved in your browser.

Email issues

When the email of a student, parent, or teacher is not being delivered, a red card appears. It does not appear at all when there are no problems.

• Title: "N email addresses are not being delivered"
• Subtitle: "N wrong addresses · N delivery issues · N full mailboxes" (only the categories that have problems)
• "View" button: opens the list of issues

In the Email issues window you can:

• filter with the tabs All, Wrong address, Delivery problem, and Mailbox full,
• search with the "Search email address…" box,
• see on each row the address, the reason, and the people who use it (with a link to their profile).

Action	What it does
Fix	Available only for "Wrong address". Opens "Fix email address": enter the "New email address" and click Save; the address is updated for everyone listed
Dismiss	Asks "Dismiss this email issue?" and, if you confirm, removes the issue from the list. It comes back if the problem reoccurs

A Mailbox full issue has no Fix button, because the address is correct. The row explains: "The address is correct — ask the recipient to free up space. Clears automatically after the next successful delivery."

If the address belongs to an active account, the system asks you to correct it from that person's page.

In the Students and Teachers lists, records with an email issue carry a red badge; click it to fix the address. The Students list also has an Email issues filter.

Financial Overview

The "Financial Overview" section displays three key figures:

Figure	What it means
Total Outstanding	Sum of unpaid amounts (warning if over €10,000)
Collection Rate	Share of charges that have been collected (green if ≥ 85%)
Monthly Revenue	Payments from the latest month

Additionally:

• Collection trend: comparison with the previous month
• Overdue accounts: breakdown of 30+, 60+, 90+ days (when applicable)

Press "Full Report" to open the financial analytics page (Financials).

Students At Risk

Shows the 5 students who need the most attention, based on:

• Academic — courses below the grading baseline
• Attendance — absences relative to total sessions

For each student you see:

• Name and dominant indicator (Academic or Attendance) with a percentage

• Progress bars for grades and attendance

• Contact button (parent or student email, when available)

• Click a row to open the student's profile

• "View All" for the full at-risk list

Note

If no students are at risk, this section is not shown.

Alerts

The "Alerts" section shows items that need action, sorted by priority:

Alert	What it means	Where it takes you
Overdue payments	Students overdue by more than 14 days	Financial
Course cancellations	Sessions that need attention	Calendar

High-priority alerts are highlighted in red. If there are no alerts, the section is not shown.

Key Metrics

Two cards:

Students

• Total active student count
• "+X new this month" (or "±0")
• Click the card to go to the student list

Groups under 50%

• Number of groups below 50% capacity
• "out of X groups" or "All groups well-booked"
• Click the card to go to groups (with a low-capacity filter when applicable)

Note

The two cards have no section heading on the page. You see the name "Key Metrics" in Customize mode.

Recent Activity

At the bottom of the page, up to 3 recent system activities (notifications, updates, etc.).