Announcement Management
The Announcements page is your school's communications channel with students, parents, and teachers. From here, you can write informative updates and choose who sees them.
Where to find it: Navigation Menu → Announcements
Overview
The announcements manager includes the following:
- Announcements List: A catalog of all published, scheduled, or draft announcements, with an Audience line that summarizes targeting.
- Audience Targeting: Roles, groups, and teams together, or named students — who can view the post.
- Pinned Announcements: High-priority announcements that remain at the top of users' feeds.
Creating an Announcement
To publish a new update:
- Click "Create New Announcement" (or from the Dashboard: Create → New announcement).
- Complete the form details:
- Title: A short, descriptive subject line.
- Content: The announcement body text (supports text formatting and images, see below).
- Audience Targeting: Roles and groups or Specific students (see below). The Who will see this box updates as you choose.
- Schedule For: Leave empty to publish immediately, or pick a future date and time.
- Pin to Top: Enable this to lock the announcement at the top of users' feed.
- Click "Publish Now" (or "Save Draft").
On the list and detail views, the Audience line repeats the same summary.
Announcement emails show the school name in the header and footer so recipients can tell which institution sent the message.
Use pinning only for highly critical or urgent announcements (e.g., Holiday closure due to weather conditions) so that it retains its importance.
Images in the content
You can paste (Ctrl/Cmd+V) or drag images into Content. They upload the same way as with the image button in the toolbar.
| What you do | What happens |
|---|---|
| Paste or drag an image | The image uploads and goes into the text |
| The image is still uploading | Publish Now and Save Draft (or Save Changes) are disabled and read "Uploading images…" |
| The image is larger than 5 MB | It does not go into the text; add it to Attached Files instead |
| The image can't be pasted (for example copied from Word or an email program) | It is removed and you see a hint: save it to your computer and add it with the image button or as an attachment |
| You copy text together with a picture from Word | The text is pasted |
Audience targeting
Roles and groups are combined. Leave both empty for the whole school. Teams count as groups (see below).
| Selection | Who sees it |
|---|---|
| Both empty | Everyone in the school |
| Roles only | All selected roles, whole school |
| Groups (or teams) only | All members of the selected groups (students, parents, and teachers of those groups) |
| Roles and groups (or teams) | Only the selected roles in the selected groups |
Example: Student + one group means only students in that group — not the group's parents or teachers.
Roles available to school admins: Student, Parent, Teacher, School Administrator.
Teams
School admins also have the Target Teams field. Students in the teams you select are included along with the selected groups, and the role filters still apply. The field is hidden when you target Specific students.
Specific students
Choose Specific students when the message is for named people, not a whole role or group. While that option is on, roles and groups are disabled. Back to roles and groups turns them on again.
- Search and select students. At least one is required.
- Under Notify, choose who receives it: Students, Parents, or Students and parents.
- The summary shows how many recipients will see it.
From the Students list, select rows and open Communications:
| Option | What opens |
|---|---|
| Announcement to Selected Students | A new announcement for those students, notifying the students |
| Announcement to Selected Parents | The same students, notifying parents |
| Announcement to Selected Students & Parents | The same students, notifying both |
The announcement can also be delivered by email. That menu does not have a separate "Email…" or "Notify…" action.
On the detail page of an announcement sent to specific students, the Audience box has a collapsible Selected students (N) button. Open it to see the names as small chips. Click one to open that student's profile.
Announcement States
Each announcement displays one of these states:
- Published: Active and visible to the target audience.
- Draft: Visible only to administrators for future drafting.
- Scheduled: Set to be published automatically at a scheduled date and time.
- Archived: Removed from user feeds, but preserved in the admin dashboard history log.
List filters
Above the list you can narrow down the announcements:
- With the Published, Scheduled, and Draft tabs.
- With the search box and the category filter (All Categories).
- With Pinned Only, for pinned announcements.
- With Created by me, for the ones you created yourself.
- With Specific people, for the ones sent to selected students.
Announcements from the network's central office
If your school belongs to a network (όμιλος), the network's central office can send announcements to your students, parents, and teachers. They arrive as normal published announcements, in the app and by email, with the sender shown as "network name (κεντρικά)" ("κεντρικά" means central office).
These announcements do not appear in the page's list, and you cannot edit, delete, or pin them. If they were also addressed to school admins, you open them read-only from the notification.